Since starting this project I’ve been asked by many people about the best way to approach someone they admire to ask them if they will contribute a postcard. While there are many obvious ways to do this – over the phone, via email, in person… etc – sometimes it’s not the means of the communication that is the stumbling block, but the words themselves.
For this reason I’ve compiled a basic template for a letter or email that you can send to people you admire to ask them to contribute to the DearHolly Project. They can be your teachers, your relatives, celebrities, your friends brother who got a book published, so-and-so’s aunt who beat cancer… etc. Whatever the reason you admire the person, this letter template will help you to ask them to share their story.
Just copy and paste this template into a word document and insert your name, the date etc plus any personal reasons why you want them to contribute. Whack their address on an envelope and post it off and you’re done! (Even easier, just send it in an email!)
[Insert Street address]
[Insert State and postcode]
Dear [INSERT NAME] ,
My name is [insert name] and I’m writing this letter to you because I respect and admire your work in our community. I wanted to let you know about a project that’s being run locally and I for one would be really interested in seeing what you could contribute to it.
It’s called the DearHolly Project (www.dearhollyproject.com) and it’s an online collection of postcards of advice for young people, sent in by people all over the world. The idea is to cross the generational divide and provide a place online for young people to hear stories and words of encouragement and advice from those who have experienced more time on Earth than they have.
Postcards of advice are most often mailed to the below address but you can also take a photo of your postcard and email it to: email@example.com
Knox City Centre Post Office
PO Box 4180
Knox City Centre,
I would be so humbled if you would consider contributing to this project. Not only will I get to benefit from your advice and stories, but thousands of other young people will as well.
Now that you have received this message, I hope that you will identify someone in your life that you admire and pass on this message of encouragement to pay their experience forward and share their story for the benefit of young people around the world.
Thank you for your time in considering this message. I hope to have the privilege of reading your words of advice online soon.
[Insert your name]